Policy statement

1   (1) The City strives to ensure

(a) good governance, and

(b) that conflicts do not arise as a result of Council members' and City employees' primary responsibilities and the interests of community organizations.

Purposes of this policy

2   The purposes of this policy are to

(a) re-enforce council members' responsibilities to represent all members of the community,

(b) provide guidelines for council members' responsibilities if they serve a board, and

(c) ensure City employees' work does not conflict with interests of community organizations.

Application

3   (1) This policy applies to the following:

(a) council members;

(b) City employees;

(c) community organizations.

  (2) This policy does not apply to any community organization in respect of which the City is entitled to nominate a board member under an agreement authorized by bylaw.

Revised, August 31, 2020

Interpretation

4   The Interpretation Bylaw, 2019 applies to this policy.

Definitions

5   In this policy:

"board" means a community organization board of directors;

"community organization" means a non-profit organization, community association, or athletic or service club;

Council appointments to boards

6   Council will not appoint council members or City employees to any board.

Board membership in individual capacity

7   (1) A council members' or City employee may serve a board in their capacity as a private individual.

(2) Council members and City employees serving on a board have no authority to act on behalf of the City or to represent any expectations or direction of the City.

City employee liaison

8   The City manager may designate a City employee to be the liaison to a community organization.

Duties of a City employee liaison

9   The City employee liaison is the primary resource in regards to

(a) inquiries,

(b) administration of documents, and

(c) communication between the City and the community organization.